It’s common to have questions when printing Excel documents. Although it’s one of the most widely used data management tools, and the printing process is relatively simple, differences in file types can cause confusion.
In this article, you will find a step-by-step guide that will help you print your Excel documents accurately and according to your needs, ensuring clear and well-organized results.
Step by step to print your Excel files
To print your Excel files, follow these simple steps:
-Open the Excel file you want to print on your computer.
-Use your mouse to select the cells or specific content you want to include in the printout. It is crucial to make this selection to ensure that only what you really want is printed, thus ensuring accurate and error-free results.
-Once you have selected the desired area, look for the “Page Layout” option and click there.
-Locate the “Print Area” section and select the option to define the print area.
-If everything is in order, go to the top left corner and click on “File.”
-Find and select the “Print” option and check the preview of what will be printed on the right side so you can make sure everything is set up correctly and only what you need is printed.
-There you can also make other settings if necessary, such as the number of copies and other page-specific settings.
-Finally, click on “Print” to complete the process. And then check the result to make sure everything is as you expected.
Now, if you are working with a fairly large Excel spreadsheet, it is important that you configure the sheet appropriately so that you do not lose valuable information or have part of the document omitted when printing.
Depending on the file type, you may be able to set the page orientation to landscape or portrait. To do so, simply go to the “Page Layout” option and select the appropriate sheet orientation or size, especially if you are dealing with large tables that require more space.
Once you have set up your sheet, repeat the process of selecting the content to be printed and re-setting the print area. This will ensure that only the information you need is printed and that the result is what you expect.
Another very efficient option is to convert the Excel file to PDF. Although it may seem complicated, it is actually one of the easiest ways to print Excel sheets.
Simply save the file as a PDF and you will have the document sorted by sheets according to the quantity you have created and ready to print as if it were any other file, and without any risk of losing information from tables, graphs or other important elements in the process.