If you are looking mail management programs that allow you to manage your emails in a simple and efficient way to optimize your daily work, in this article you will find alternative tools to the classic Microsoft Outlook.
With these email clients you can organize, prioritize, filter, label emails and even integrate the system with other applications. You can customize your experience based on the personal or business needs you have at any given time and use them as an alternative to Gmail, the most popular email service.
9 recommended email management programs
The programs you will find below have different features and functions, but they all allow you to manage your emails in a simple, intuitive and efficient way, both for individual accounts and for business environments. Take note:
Postbox
Postbox is an alternative to Outlook developed by former Mozilla workers. It is an independent email client that is characterized by offering a fairly intuitive and customizable interface, in which you can use pre-designed themes. You can also create your own design templates and adjust them to your needs.
Among its functions, the Quick Bar stands out, which allows you to perform important tasks such as moving or classifying emails and adding signatures without having to use the mouse. It also has text modules with which you can speed up writing emails and optimize your daily workflow.
SeaMonkey
SeaMonkey is an open source email client that allows you to organize your messages flexibly and have a personalized view of all the emails you send or receive.
Despite being a non-profit project, it offers a robust solution if you are looking for something more than a traditional email client.
It has an application package that includes a browser, chat and an HTML editor. However, to use it properly you will need some technical knowledge, as some functions require manual configurations.
eM Client
It is an email client that you can use on Windows and Mac computers that replicates some of the classic functions of Microsoft Outlook, such as the integration of calendar, tasks and notes.
It has a modern interface and includes super-fast search to find any type of file quickly. In addition, it integrates perfectly with Dropbox, Gmail, Google Calendar or Drive, so it is a very good option if you want to synchronize your email with other platforms.
The only disadvantage is that the free version will only allow you to use two email accounts. It also does not offer support and therefore you will have to resort to user forums.
Spark
Spark stands out for its learning capacity and email automation. The program automatically classifies and prioritizes your emails, making your daily work easier.
In addition, it allows you to do collaborative tasks such as working together on draft emails, delegating tasks or adding comments visible only to your team members.
The tool is free if you use them individually, but if you want to use advanced functions you need to purchase a subscription.
mailbird
It is a highly customizable email management program for Windows with a very clean and simple interface. In it you can use applications such as Google, Facebook, Slack or X, which makes it easier to manage tasks and communications by having everything in one place.
The free version allows you to add a single email account, but if you use the paid version you can enjoy additional functions.
Thunderbird
Thunderbird is an open source program designed by Mozilla that allows you to manage your email account efficiently. It is compatible with Windows, Mac and Linux, and its configuration is quite simple.
It has interesting customization options, but it does not have a native calendar, but you can integrate an add-on called Lightning Calendar that will help you easily manage your events and appointments.
Spike
Spike is an email client that includes traditional email functions and adds messaging app features. Plus, it eliminates the need for subject lines or manual signatures.
The tool is based on dialogues, that is, all the conversations you have will be fast and fluid and you will be able to make encrypted audio and video calls from them.
It’s free, but if you want to explore its advanced features or integrate it into professional accounts you need to purchase a subscription.
Mailspring
Mailspring is a mail management program compatible with Mac, Windows and Linux. It offers a unified interface where you can work on several email accounts at the same time, whether they are Gmail, Outlook or Hotmail, from a single control panel.
It also includes functions to schedule email sending, contact history and even automatic email translation, although some of them are only available for premium users, such as technical support.
Zoho Mail
Zoho Mail is an alternative to Outlook that you can use in your company. It is cross-platform and allows the integration of tasks such as calendars, notes and internal collaborations, user administration, alias configurations or password management. However, it does not support integration with Gmail, which is a disadvantage.
However, it has advanced encryption (2FA, EAR, S/MIME, TLS) to keep all your data safe. If the privacy of your data is a priority, whether you manage information or very sensitive files, Zoho Mail may be the program that best suits you.
