What is Notion and what is it used for?

Notion logo

Notion is one of the best productivity-enhancing applications currently available. Basically, you can say that this useful tool is an enhanced version of applications such as Evernote or Google Keep. With Notion you can not only write notes, you can also use it as a task manager or a system for designing web pages and wikis.

In Notion you can import any type of file, be it Word documents, .csv files and even Trello boards.

Notion was launched in 2018 and the responsible for its development is Notion Labs Inc. As of today, this powerful software has become one of the top choices for many businesses and home users.

One of the great advantages of Notion is that, in addition to having a mobile app, it is also available for use on computers. Not only that, everything you do in Notion will be saved in the cloud, which means you can synchronize all your projects and access them from any device. Below, you’ll learn everything you can do with this amazing tool.

Notion main features

Notion is not only for creating notes, but serves as a platform for managing projects and even generating web pages.

First of all, you should know that to use Notion you can start from scratch or using a template. Subsequently, you will notice that a very distinctive feature of Notion is that everything is organized by blocks.

The consequence of the above is that its appearance is very similar to that of any web page. For example, each piece of content, i.e. paragraphs, images, task lists, among others, are distributed in blocks. You can edit them as you wish, upload files, share them to modify them together and much more.

What is Notion

How Notion works

Notion is available for mobile devices and computers. In addition, like the various Google Workspace services, it is cloud-based. That way you can access your projects from any device and even work on them in collaboration with other users remotely.

Employing Notion is like creating a website. You start developing a page and then you generate other pages that link to each other. On the other hand, it is worth mentioning that in Notion you have two areas, a work area and a private area. While the information you share in the work area is public, the content of your private area will be accessible only to those you authorize.

Tips to get more out of Notion

Although Notion is an application that does not require such a steep learning curve, the reality is that sometimes its huge amount of functions can be overwhelming. For that reason, in the following guide you will find information about tricks to organize information efficiently to get the most out of the app.

– Use headers: this is one of the best methods to organize a huge amount of information. In Notion you have three types of headings, each with a different numbering from 1 to 3 depending on the size of the title. From H1 for the largest titles to H3 for the smallest ones.

– Rearranges the text blocks: the shortcut Ctrl+Shift+down/up arrow is excellent for reordering text blocks up or down in the editor. It is also extremely useful for moving headings, checkboxes, list items, and so on.

– Uses toggle blocks: are really useful when your pages are full of information. To use toggle blocks just enable the command “/toggle. Or add an angle bracket (>) followed by a space on a blank line.

– Create subpages: Notion’s subpages feature allows you to integrate subcategories that serve to expand main topics in an organized way. To create a subpage, just type the command “/page” and you will be redirected to a new section. Here you can add a title and the new information.

– Use color codes to categorize the information: One of Notion’s best features is its flexibility in terms of format variety. In that sense, the editing palette can be of great help to sort information using color codes. You can choose to change the text color or the background color.

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